Partner & Exhibit with TxDLA

Position your company as a leader among the visionaries, decision-makers and practitioners in Texas and beyond. TxDLA has established a premier annual conference for public and private institutions; higher education and K-12 markets, and the corporate training, government, military, vocational/technical, non-profit/museum and healthcare arenas. In addition, careful consideration is given to the planning of the conference program and schedule to maximize the exhibitor’s exposure in a fun and relaxed environment. Exhibitors are invited and encouraged to immerse themselves in to the conference activities to interact more fully with your clients.

 

  • Connect with the decision-makers and influencers in the distance learning arena and build relationships to generate current and future leads. More than 76% of attendees decide or recommend purchasing.
  • Interact with qualified buyers in a highly targeted environment representing the full spectrum of instructional technology applications
  • Twelve exhibit hours across three days, including 5 exclusive events focused primarily on the exhibit hall, will provide ample opportunity to create new and strengthen existing relationships with clients and other industry experts.
  • Build brand awareness and exposure for new product and service launches, including industry press coverage
  • Increase public awareness and build on your brand image
  • Let TxDLA help you entertain clients and prospects in Dallas, Texas
  • Over 125 different Texas colleges, universities, educational service centers, government agencies and independent school districts represented at ONE event
  • TxDLA’s 20-year tradition of excellence (mixed with a tad of FUN) is well-known in the educational community

Get More Details

Download the complete prospectus detailing all packages.

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Showcase your Product or Service for Education Innovators, Distance or Online Learning.

Diamond Partner

$13,000 ($10K cash minimum)
  • Choice of Sponsorship and 5-Minute Spotlight at General Session
  • Co-Sponsors at 1st Day Opening Reception & 3rd Day Party
  • Double Exhibit Booth in Prime Location
  • 5 Total Conference Registrations
  • Access to Private Meeting Room/Lounge
  • 50-Minute Vendor Showcase Breakout Session
  • Promotion of Partnership in TxDLA E-mails and Social Media
  • Signage at Entrance and Near Sponsored Event
  • Podium Recognition and Certificate/Signage on Booth
  • Logo on Attendee Bags
  • Logo on www.txdla.org
  • Logo on Activity Feed of Mobile App
  • Logo on Sponsor Page of Mobile App
  • Sponsored Post on Activity Feed of Mobile App
  • Push Notification of Sponsored Event on Mobile App
  • One Registration to TxDLA Fall Leadership Workshop
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.

Platinum Partner

$10,000 ($1K cash minimum)
  • Choice of Lunch Sponsorship
  • Exhibit Booth
  • 4 Total Conference Registrations
  • 50-Minute Vendor Showcase Breakout Session
  • Promotion of Partnership in TxDLA E-mails and Social Media
  • Signage at Entrance and Near Sponsored Event
  • Podium Recognition and Certificate/Signage on Booth
  • Logo on Attendee Bags
  • Logo on www.txdla.org
  • Logo on Sponsor Page of Mobile App
  • Sponsored Post on Activity Feed of Mobile App
  • Push Notification of Sponsored Event on Mobile App
  • One Registration to TxDLA Fall Leadership Workshop
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.

Gold Partner

$7,000 ($1K cash minimum)
  • Choice of Mobile App or Breakfast Sponsorship
  • Exhibit Booth
  • 3 Total Conference Registrations
  • 50-Minute Vendor Showcase Breakout Session
  • Promotion of Partnership in TxDLA E-mails and Social Media
  • Signage at Entrance and Near Sponsored Event
  • Podium Recognition and Certificate/Signage on Booth
  • Logo on www.txdla.org
  • Logo on Sponsor Page of Mobile App
  • Sponsored Post on Activity Feed of Mobile App
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.

Silver Partner

$4,000 ($1K cash minimum)
  • Choice of Break or Technology Kiosk Sponsorship
  • Exhibit Booth
  • 2 Total Conference Registrations
  • 50-Minute Vendor Showcase Breakout Session
  • Promotion of Partnership in TxDLA E-mails and Social Media
  • Signage at Entrance and Near Sponsored Event
  • Podium Recognition and Certificate/Signage on Booth
  • Logo on www.txdla.org
  • Logo on Sponsor Page of Mobile App
  • Sponsored Post on Activity Feed of Mobile App
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.

Bronze Partner

$2,500 (cash only)
  • Exhibit Booth
  • 2 Total Conference Registrations
  • 50-Minute Vendor Showcase Breakout Session
  • Promotion of Partnership in TxDLA E-mails and Social Media
  • Signage at Entrance and Near Sponsored Event
  • Podium Recognition and Certificate/Signage on Booth
  • Logo on www.txdla.org
  • Logo on Sponsor Page of Mobile App
  • Sponsored Post on Activity Feed of Mobile App
  • Potential to work with TxDLA leadership and members to form partnerships, develop case studies, white papers, surveys and other consultative type activities considered on a case by case basis.

Full Booth

$1,500 increases to $2000 after 1/15
  • 10’x10’ Pipe and Drape Booth in selected location,
  • 6’ Skirted Table, Two Chairs, Wastebasket, Carpeting and 7”x44” Single-line Company ID Sign
  • Electricity (basic) and Wireless Internet (basic)
  • One Full Conference Registration including access to all sessions, meals and one year TxDLA membership (additional reps are $200 each and include all sessions, meals and TxDLA membership)
  • Logo/Link and 50-Word Company Description in the conference attendee mobile app and website
  • List of Preregistrants who agree to be contacted
  • List of Final Attendees who agree to be contacted
  • Three Booth Rep Passes for representatives working in the booth only. No meals are included in these passes
  • Conference Bag Stuffer: Opportunity to provide small promotional item in attendee registration bags

Tabletop Booth

$1,000 increases to $1500 after 1/15
  • 6’ Skirted Table, Two Chairs, Carpeting (no pipe/drape or sign)
  • Wireless Internet (no electricity)
  • One Full Conference Registration including access to all sessions, meals and one year TxDLA membership (additional reps are $200 each and include all sessions, meals and TxDLA membership)
  • Logo/Link and 20-Word Company Description in the conference attendee mobile app and website
  • List of Final Attendees who agree to be contacted

Vendor Showcase

$500 for Non-Exhibitors
  • $250 Add-On Price for Exhibitors
  • Opportunity to present 50-minute session during a breakout time
  • Listing in conference mobile app as a session
  • *Important: showcase presenters MUST also register for the conference, $395 non-exhibitors or $200 for exhibitors.
  • Limited Quantities, First-Come, First-Served

What Others Say:

"... it provides access to the right customers from all over the state all in one place, at one time, with some very strategic opportunities to socialize, build relationships and show our latest and greatest solutions.  It would take all year to travel to each of the member's locations, let alone get all of the key customers to come to your booth or attend a vendor session. Above and beyond that, TxDLA lends credibility to what my company represents each and every day to all of my customers around the world. You can always count on a great location, big attendance numbers and a very organized, well put together conference."

"Being leaders in the Texas distance learning community, our team recognizes the importance of being involved with the premier distance learning association in the state.  Having one organization that serves a multitude of distance learning constituents provides us with a way to interact with other distance learning leaders as well as give back to the community in a meaningful manner. Partnering with TxDLA provides access to leaders in the field of distance learning and the ability to act directly with many decision makers."

 

"Given the size and the audience for the event, TxDLA's exhibit hall always gives us a chance to connect with DE academic leaders and technology experts who directly implement our product's success on campuses. We always find time to update one another, collaborate, and in the true spirit of TxDLA -  interact while having FUN - something that sets this apart from all other conferences."

Show Details and General Information

Show Location

Sheraton Dallas Hotel
400 Olive St
Dallas, TX, 75201

Cut-off date: February 27, 2018
Room rate: $155 State/Federal Per Diem Rate with state/federal ID* for single-quad
or $175 per night without state/federal ID - single through quad
Rate is good 3 days prior to and 3 days after the conference.
Check-Out is 12:00 p.m. Check-in is 3:00 p.m.
Online Reservations
Phone for Reservations: 888.627.8191

Please contact the hotel directly using the phone number above to make your reservation for the TxDLA Conference. Sheraton Dallas is TxDLA's one and only official hotel for the conference. TxDLA does NOT use a housing bureau.

Checklist

Register for the conference. Remember that all exhibitor representatives must be registered for the conference. Your booth package includes one complimentary registration, but you still need to officially register each person (and select "invoice me" as payment type so that we can credit you for the one that comes with your booth). Additional representatives will need to pay $200 to attend (but remember you have up to three booth "passes" for those who are just working in your booth - they will NOT receive a badge for participation in conference meals or other functions).  REGISTER HERE

Reserve your hotel room. Visit the following page for instructions on making your hotel reservation. HOTEL RESERVATION

Verify your administrative contact. Check with the person at your company who completed the booth registration forms and ensure that the confirmation email has listed the correct administrative contact information for your company. This is how we will contact you about payment, logistics, booth assignments, reminders, etc.

Submit your logo and a description of your company for our website. You may email your company's 50-word profile (more words for partners - scroll up on this page under your partner level for details) and your camera-ready and web-ready logos to Lauren Davis

Submit payment for your booth package by March 1, 2018. Previous booth selections will be returned to the open selection of booths if payment has not been received by March 1, 2018.

Review Cancellation Policy. Exhibitor cancellation made prior to January 31, 2018 will result in a loss of $100 (cancellation fee). Cancellations made after January 31, 2016, but prior to February 20, 2018, will result in a loss of 50% of total payment. NO REFUNDS WILL BE MADE AFTER February 20, 2018. Any applicant who fails to show and setup during the prescribed exhibit hall set-up hours agrees that their exhibit space and any amount paid shall be retained by TxDLA.

Review and edit your exhibitor online profile and sales contact information on our website. This is the information that you want our attendees to see about your company. See the item above for submission information.

Order furniture and accessories from the official decorating company. Please see the exhibitor kit for ordering information and pricing. You should have received a link to the online exhibitor kit with user name and password information. If you did not receive it, please contact  Lauren Davis. No carpet is needed - the exhibit hall is carpeted.

Order any special A/V, internet, or electricity above what is provided with your booth package. Your booth comes with a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit that was emailed to you by Freeman for ordering information and pricing. Tabletop exhibitors will need to order internet and electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form below and provide payment to the hotel separately for the upgrade.
Electricity, Internet and Other Services Order Form (coming soon)

Decide and plan on providing optional attendee conference bag stuffers. All exhibitors have the opportunity to provide small promotional item in attendee registration bags. We encourage useful promotional items, tools, or media rather than paper brochures/flyers. You must provide enough quantity for all registrants (approximately 500). Please contact Lauren Davis for details and shipment information.

Look for the pre-conference attendee list approximately one (1) week prior to the conference. Requests for the list made by exhibitors prior to one week before the conference will be disregarded. 

Promote that you are exhibiting at the TxDLA Conference by including the dates of the conference or sharing information from this website.

Exhibit Hall Hours, Setup and Breakdown

Tuesday, March 20
Exhibits Set-Up 12:00-5:00pm
Welcome Reception with Exhibitors 5:00-7:00pm

Wednesday, March 21
Exhibits Open 12:00-5:00pm
Lunch with Exhibitors 12:00-1:00pm
Mixer with Exhibitors 3:50-4:30pm
Open Night for Meet-Ups, Receptions 5:30pm-?

Thursday, March 22
Continental Breakfast with Exhibitors 8:00-8:50am
Exhibits Open 8:00am-1:00pm
Lunch with Exhibitors / Prizes 12:00-1:00pm
Exhibitor Breakdown 1:00pm

Parking

Self parking is $10 per day for all TxDLA conference attendees.

Exhibitor Kit / Electricity or Internet Orders

Your booth package includes a WIRELESS internet connection and a basic electrical connection. Please see the exhibitor kit for ordering information and pricing (will be emailed to you). Tabletop exhibitors will need to order electricity through the hotel using these forms, or if you prefer a WIRED internet connection, you will need to complete the appropriate form and provide payment to the hotel separately for the upgrade.
Electricity, Internet, and Other Services Order Form - coming soon

Furniture, Sign or Supply Orders, Shipping/Handling

Order and Shipping Information - coming soon

Frequently Asked Questions

Q: Can we commit to something now, and pay later during the appropriate quarterly budgeting cycle?
Yes! We would like to have the commitment in a timely manner to better facilitate the planning process while being sensitive to the budgeting timelines of many companies. Therefore, payment of the invoice can be arranged after January, 2018 to coincide with the first quarter budgeting cycle. Please plan to pay as soon after the first of the year as possible.

Q: Can I add sponsorships or inkind contributions at a later date?
Yes, please contact Lisa Tomsio to add sponsorships and in-kind contributions, add another booth, update logos, or company information, add contact information, etc.

Q: Are conference registrations included with the costs of the Exhibit Hall booths?
One full conference registration, including complimentary TxDLA memberships, are included with all booth packages. This registration will allow your personnel to be active participants in the conference, and attend all general sessions and meal functions, including the evening dinners and entertainment, which provides opportunities for increased interaction with conference attendees. 

Q: May I bring as many staff members as I want?
Yes. TxDLA recognizes the need for more staffing during the Exhibit Hall hours and offers an additional THREE (3) exhibitor badge passes (for FULL BOOTH PACKAGE ONLY) in which business cards can be inserted for identification. These badges can be shared among your booth representatives/workers who will be working at the booth only and not attending the conference. Representatives who use these badge passes will NOT be provided with meal tickets, but may purchase meal tickets by contacting Lisa Tomsio . Additional exhibitor attendees above the complimentary conference registrations and three (3) badge passes will be required to register for $200 each (includes all sessions, meals, etc.).

Q: What is the “Vendor Showcase” (additional fee for Exhibitors, included for all Partners/Sponsors)?
Vendor showcases are 50 minute breakout sessions designed to provide a forum for vendors to demonstrate their products and technology solutions in a presentation environment. Vendors are defined for this purpose as anyone from a for-profit organization with goods and/or services for sale. Exhibiting companies have the option of participating in a vendor showcase for an additional charge of $250 ($500 for non-exhibiting companies), but spaces are limited and on a first-come, first-served basis.

Q: What do I need to do to present in the Vendor Showcase?
Cost is $250 for exhibiting companies and $500 for non-exhibiting companies. Once you purchase the showcase, you will be contacted by TxDLA for the opportunity to submit your presentation description. You will need to provide a brief description, speaker’s name and title for your presentation. The Vendor Showcase Track Chair will assign a time slot for your presentation.

Questions?

Lauren Davis, Phone: 512.238.1429
Lisa Tomsio, Phone: 512.402.7797